Navigating Therapy Intake Sessions: A List of FAQs and Common Challenges

therapy intake

Navigating an therapy intake session can be difficult for new therapists. They ask questions like “What do I talk about?” and “How much time should I spend with the client?” but there is no one-size-fits-all answer to these questions. In this article, we will talk about some of the most common questions therapists have when they are meeting a new person. We’ll also provide you with strategies on how to make your sessions more effective.

How To Conduct The Perfect Therapy Intake?


To start a perfect intake, you need to do it before you meet with your client. You must remember to:

  • Make sure you have all the paperwork ready. It is important to have a release of information form and an informed consent form.
  • Review your client’s background and then you can help them.
  • In this meeting, you will have a lot of questions. Write them down so you do not forget any.
  • When you are talking to your client, the most important thing is to listen. You want them to feel like you care and that they can trust you.

To get the perfect intake session, you need to make sure your patient feels comfortable. If the patient is not happy, it could be because they are not feeling accepted.

Navigating The Frequently Asked Questions

To conduct a perfect intake session you need to make sure that your patient feels comfortable and accepted. If you are asking these questions, it means that something is bothering you.

Do I talk more than my client?  

It is important to be aware of how long you are talking versus listening. You should spend ½ of the time that your patient is talking. If this feels off, it might be because you are nervous or anxious and need to take deep breaths before asking questions.

Do I start by asking general questions?

You need to start with general questions. That makes the person feel more comfortable. But you might make them feel uncomfortable if you ask specific questions right away, like when they last ate or took their medicine.

How do I know if my client is ready to talk about their problem?

This is a difficult question to answer because it varies from person to person. Some clients might want to talk right away, but some people may need a little time before they can open up.. The best way to determine this is by paying close attention to your patient’s body language and cues.

What if my client doesn’t want to talk about their problem?

If your patient does not want to talk about their problem, you can either wait until they are ready or ask them if anything else might be causing them distress. Then they can feel comfortable and free to talk about whatever they need to without being forced into talking about something specific.

How To Get Your Client Talking?

Once you start getting a client, it is important to let them talk. This will give you a chance to find out more about their situation and help you determine the best treatment for them.

How do I ask open-ended questions?

Open-ended questions are a good thing to say because people will answer and you can learn more. Some examples of open-ended questions are “How has your day been?”, “What’s been going on since we last spoke?”, and “What are your thoughts on therapy so far?”

Can I ask my client personal questions?

It is important to be mindful of the line between personal and professional boundaries. You should only ask personal questions if they are relevant to the patient’s treatment. For example, you might ask a patient about their family life if you’re worried that it’s affecting their ability to be successful in everyday life.

What should I do if my client becomes emotional?

If your patient becomes emotional, it is important to provide them with support and understanding. You might want to ask them if they would like a break or help them calm down by taking deep breaths with them.

How should I act during the therapy intake session?

It is important to act professionally and be mindful of your behavior so that your patient feels comfortable in therapy. This can include having good posture, making eye contact when speaking, and not crossing your arms or legs.

What should I do if my patient is late?

When your patient is running late, be professional. They might have had to do something important. Ask the patient about what they did that day or how their week has been going.

How To Handle a Canceled Session?

If your client needs to cancel, it is important to be understanding of their situation. You might want to ask them why they need to reschedule or what you can help with during this session.

What if my patient doesn’t want to come back?

If your patient does not want to continue therapy, be respectful and thank them. You might also want to give them a list of other therapists they can try if they want to talk about their problems.

Common Challenges In Therapy Intake Sessions

challenges for therapy intake

Therapy intake sessions can be difficult because you want to get to know the person and find out what they need. You will want to ask open-ended questions and pay attention to their body language. If they become emotional, you should be supportive. Common challenges that they face are:

  1. Training and Application: While training to become a therapist, it is important to remember the importance of therapy intake sessions. These tips will help you navigate these sessions and provide your patient with the best possible treatment. Once you have started working as a therapist, be sure to use these tips in your practice. They will help you build strong relationships with your patients and
  2. Stigma, Awareness, and understanding of Counselling: It is important to break the stigma of counseling and therapy. Many people view it as a last resort or something only used for serious mental health issues. This isn’t true, and many people can benefit from counseling even if their issue doesn’t seem serious.
  3. Recognition of Counselling Profession: The counseling profession must be recognized and understood by society. This will help break the stigma of therapy and counseling and encourage people to seek out help when they need it.
  4. Counselling Theory: There are many different counseling theories, but it is important to understand how they can be applied in a real-world setting. You might want to read about different theories before you start working as a therapist.
  5. Stress and Burnout: As a therapist, it is important to be aware of the signs of stress and burnout. You should take steps to prevent these from happening by taking breaks, using self-care techniques, and networking with other therapists.
  6. Pay/Salary: Therapists are usually paid hourly, but the salary range varies depending on experience and location. If you’re just starting out as a therapist, it is important to do your research so that you know how much money you can expect to make in this profession.
  7. Counseling Job Outlook: The counseling job outlook will vary depending on many factors including location, demand for services, and available funding. You can research the job outlook in your area before you start working as a therapist so that you have an idea of how many jobs are available.
  8. Introspection: Introspection is important to help therapists understand their patients better. Self-introspection allows therapists to become more aware of how they are feeling and how this might be affecting their work. It is also important to understand your own biases so that you can avoid them in your therapy sessions.
  9. Counselling Process (sessions) and the Client: The counseling process is important to understand so that you can provide your patients with the best possible treatment. Each session will be unique and should be tailored to the client’s needs. It is also important to be aware of your own biases and how they might affect your work.
  10. Clinical Supervision: Clinical supervision is a vital part of any therapist’s career. Clinical supervision helps therapists learn, grow, and develop as professionals. It is important to find a clinical supervisor with whom you can build a strong relationship with so that the process of supervision runs smoothly.


Therapy intake can be confusing. We have some things you should know when you are looking for someone to help with therapy. There are different types of therapists that might work for you. We will talk about each type before we go into more detail on their profile. Counselors work with stress and other problems. Psychologists study the mind. Social workers help people with their problems. Counselors can do any kind of clinical work, but counselors usually specialize in one topic like addiction or trauma.

For more information, please contact MantraCare. Online therapists are increasingly important in today’s world because they provide a convenient and accessible way for people to receive mental health support and treatment. Visit MantraCare If you are searching for  “therapist near me”. Book a trial Online therapy session

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